CSHP Ontario Branch

The Treasurer serves a three year term maintaining all Ontario Branch fiscal matters with the support of the CSHP National accountant.  It is the responsibility of the Treasurer to manage CSHP-OB Branch's finances. The Treasurer collaborates with the OB Branch Council to determine the yearly budget and provides a report of the Branch’s finances at each Council meeting and at the Annual General Meeting.

The fiscal year of the Branch shall be May 1 to April 30, and the Treasurer shall submit to each Annual General Meeting an accounting of the funds received and expended during the financial year completed preceding such meeting. In addition to the reporting of the fiscal year at the Annual General Meeting, the treasurer shall also prepare a report detailing the year to date funds received and expended and develop an annual operating budget for approval at Spring Council Meeting.

Term: 3 years

The full terms of reference are available here.

Chapters are overseen by the Presidential officer who oversees the Internal Portfolio. There are currently many Chapters that either do not have Chairs, or only have one. The role of Chapter Chairs is to facilitate educational events as per the needs of members within that Chapter, as well as to disseminate CSHP news and information, as required. The term would start in November 2022 and the following Chapters need local leadership:

• Central chapter co-chair (1 position)
• Metro Toronto chapter co-chairs (2 positions)

Term: 2 years

The full terms of reference are available here.

Committee members are actively practicing pharmacists in hospital practice or will have had experience in hospital practice. They may be currently employed in other practice settings such as industry, government, administration or education.  New CSHP members are acceptable as long as there are other members with more experience to act as mentors.  One student representative will be appointed to the committee from each school of pharmacy.

The Awards Committee Co-Chairs shall:

• Serve as a member of the Council
  • Attend all meetings and provide up to date portfolio reports. Co-Chairs are asked to attend on a rotational basis.
  • Provide committee update reports for each in-person Council Meeting.
  • Review CSHP Ontario Branch (OB) Procedure Manual for general operating procedures.
  • Review annually the committee’s goals and objectives and discuss/re-evaluate them with the Executive Liaison.
• Oversee promotion of OB Awards Program via email campaigns and website content.
• Coordinate judging of award submissions
• Communicate with internal and external stakeholders regarding awards, including financial aspects
• Assume responsibility for recruitment of ad-hoc judges (CSHP members) for awards that will be offered throughout the year. It is recommended that judges represent all Health Authorities if possible.
• Oversee the planning and implementation of the Annual Awards Ceremony.
• Support Communication Committee by:
  • Providing winner names and photos for winter edition (January) of HPO.
  • Providing content to promote award submissions
• Promote and support CSHP Ontario Branch to members and colleagues.

Full terms of Reference here. 

The Education Committee shall:

• Plan Annual Conference:
  • Develop a program which is educational, fosters networking, enhances pharmacy-based research and is enjoyable
  • Maintain an ongoing sponsor tracking list and meet or exceed sponsorship targets
  • Maintain event budget
  • Maximize attendance through promotion
  • Organize logistics and catering

DUTIES OF THE CO-CHAIRS:

1. Serve as a member of the Council:

• Attend all meetings and provide up to date portfolio reports. Co-Chairs are asked to attend on a rotational basis.
• Submit a report (using the standard template) at each Council meeting describing their activities, financial status and any recommendations to Council. One Chair is required at Council meetings and Co-Chairs are asked to attend on a rotational basis.
• Review CSHP Ontario Branch Procedure Manual for general operating procedures.
• Complete the Advocacy and Communications Toolkit.
• Review annually the committee’s goals and objectives and discuss/re-evaluate them with the Presidential Officer, Vision Portfolio.
• Provide regular updates to the Vision Portfolio Executive member.
• Ensure that a Liaison is appointed who will sit on the CSHP OB Journal Club maintaining an active link between the Journal Club and the Education Committee for educational planning purposes

2. The Chair/Co-chairs or their designate maintains liaison with the following organizations involved in pharmacist education:

• Ontario College of Pharmacists (OCP)
• Ontario Pharmacists Association (OPA)
• Ontario Pharmacy Residents Association (OPRA)
• University of Toronto
• University of Waterloo

3. Chair Committee meetings to ensure productive planning process.
4. Oversee promotion of OB Annual Conference via email campaigns and website content.
5. Coordinate Conference program, sponsorship, catering, and volunteer requirements with Committee.
6. Communicate with members, and internal and external stakeholders to identify valued programming.
7. Support Communication Committee by providing timely content for inclusion in HPO.
8.   Promote and support CSHP Ontario Branch to members and colleagues.

Full terms of reference available here.